 Crime
The DPS One Office Crime CDS Billing system operates according to the very latest criminal Publicly Funded & Franchising criteria. The system is designed for the Criminal Practitioner who wants to be free from the time-consuming aspects of the criminal franchise procedure, yet needs the control provided by it. It is a unique and powerful system which can literally save hours of valuable fee earning time and facilitates accurate and efficient billing.
 Flexibility
The system is designed to be completely flexible although precedents covering a firm’s typical requirements are provided. Like all DPS systems it is designed to be customised by trained users to match the individual requirements and workings of a modern working practice.
Fast automated document production means better Fee Earner Secretarial Ratio
All of the One Office family of products have built in document assembly to assemble letters, documents and forms that are suited to a particular case, these use template intelligence. All information regarding the matter is merged in related databases holding court, client, and other contact details. The time taken to enter case data and produce documents is enormously reduced. As all information only needs to be entered once, the system enables users with limited keyboard skills to produce documents themselves simply and quickly.
Firms typically reduce their fee earner secretarial ratios from 1:3 to 1:6 or better.
Automatic Case Costing and Tracking
All letters and documents produced by the system are automatically tracked and costed against each matter. Users are automatically prompted for their time when entering attendance notes or doing any work on the case at all. So, for example, entering an appearance will prompt responses on travelling and waiting. All this costing information is carried forward to produce CDS6, CDS7 and Crown Court bills or private bills where the case is not CDS listed.
Time Recording
Time can be entered by manual input on the screen into online attendance notes or can be recorded in real time as work is being done. This time is automatically fed to the DPS Cashier accounts package for work in progress (WIP) reports.
A record of disbursements, telephone calls and all correspondence is maintained. This information can be displayed in an instant for any matter and is available for billing purposes.
E-mail Integration
All DPS One Office products fully integrate to Microsoft® Outlook allowing instant communication with contacts on the file; this includes courts and police stations. Each email in or out is recorded and costed appropriately to each file.
When emails are sent from Outlook they can automatically be attached to the case file and incoming emails about cases are automatically filed away to the case by the DPS system.
Tasks on cases can be viewed from Outlook directly despite the fact that the Crime application may not be running on the computer at that time.
Case History
A full case history of all actions completed is held against a file. Any user can, without the need to locate paper file records, access the status of each matter at any time. This ensures that any important court dates or case information is not missed or overlooked. The systems Tasks (To Do) List ensures that users are reminded of forthcoming actions required on matters and whether time limits exist.
Automated Case Progression
If a letter or email is sent in the system that needs a reply within a certain period of time then the user can specify that the letter or email is to be ‘chased'. This means that if no reply is received the system will automatically send chasing emails to the relevant party when the time period expires. The automated emails include attachments that copy the recipient with document that they have not responded to.
 CDS Billing
All CDS forms are fully integrates and are completed automatically at the touch of a button. For billing purposes this includes the CDS6 and CDS7 forms. The former can also be uploaded directly to the LSC website saving hours of manual input.
The DPS Crime system will also bill any recorded Crown Court, Litigators Graduated Fee Scheme (LGFS) and, where applicable, Advocates Graduated Fee Scheme (AGFS) work. The LF1, LF2 and AGFS Claim Form are all automatically calculated and completed as a by product of the attendances and correspondence that has been recorded on each matter.
Accounts Integration
The DPS Crime system integrates seamlessly with our Cashier Accounting system to give you a complete practice management system for the firm. Cashier Accounts can be added at any stage.
With the DPS Crime system, the advantage of the integration is that one database is used for all clients, matters, and contacts so avoiding data duplication.
With CDS Billing in mind, the major benefit is the integration of the CDS6 bill with DPS Cashier Accounts. In just 4 mouse clicks, a 30-40 page CDS6 bill can be automatically billed in the accounts package. There is no additional keying in of data (including disbursements) and no manual posting of the bill. Similarly, the system will then go on to receipt the CDS6 with a further 2 mouse clicks. This feature can potentially save days of time each month depending on the size of the firm.
Included As Standard
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Standard Features
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Automatic Completion of all CDS Forms
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Automatic Completion of CDS6 and CDS7
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Court Duty Standby Time Recording
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Crown Court Billing
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LGFS Billing
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AGFS Billing
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Investigation/Representation Class Diagnostics
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Fee Earner File Review
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| Document Assembly |
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Case & Document Management
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E-mail (MS Outlook) Integration
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Law Society Approved
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LAFQAS Reporting
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CPD Accredited Training
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Automatic transfer of CDS6 to the accounts
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| Automated integration to the accounts system |
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| Automated receipting of the bills from the SMP account |
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DPS One Office Crime is a unique and powerful system which can literally save hours of valuable fee earning time and facilitates accurate and efficient billing. For further information or to arrange a demonstration contact sales on 020 8804 1022 or alternatively, e-mail us.
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