Crime

One Office Crime CDS system contracting operates according to the latest criminal Publicly Funded & Franchising criteria.

The system is designed for the Criminal Practitioner who wants to be free of the time consuming aspects of the criminal franchising procedure, yet needs the control provided by it.

It is a unique and powerful system which can literally save hours of valuable fee earning time and facilitates accurate and efficient billing.

Flexibility

The system is designed to be completely flexible. Although precedents covering a typical firms requirements are provided it is designed to be customised by trained users to match individual requirements and working practices.

Document Assembly, Database and SMS Messaging

All the One Office family of product have built in document assembly to build letters, documents and forms that a re suited to a particular case using built in intelligence. All information from the case is merged in and databases holding court, client, and other contact details minimise the work required. The time taken to enter case data and produce documents is slashed reducing overheads. As all information only needs to be entered once, the system enables users with limited keyboard skills to produce documents themselves simply and quickly.

When certain tasks are undertaken if the client or another party needs to be contacted then the system can automatically send SMS text messages.

Firms typically reduce their fee earner secretarial ratios from 1:3 to 1:6 or better.

Automatic Case Costing and Tracking

All letters and documents produced by the system are automatically as each action taken on the file is recorded in the background with no user intervention. Users are automatically prompted for their time when entering attendance notes or doing any work on the case at all. So, for example, entering an appearance will prompt responses on travelling and waiting. All this costing information is carried forward to produce CDS6, CDS7 and Crown Court bills or indeed private bills using a billing guide.

Time Recording

Time can be entered by manual input on the screen into say an attendance note or can be recorded in real time as work is being done. This time is automatically fed to the accounts for work in progress (WIP) reports.

A record of disbursements, telephone calls and correspondence is maintained. This information can be displayed in an instance for any matter and is available for billing purposes.

E-mail Integration

All the One Office products fully integrate to Microsoft® Outlook for e-mail allowing instant communication with contacts on the file including courts and police stations. This means when looking at a files case history you can see emails in and out on the file.

When emails are sent from Outlook they can automatically be attached to the case file and incoming emails about cases are automatically filed away to the case by the system.

Tasks on cases can be viewed from Outlook directly despite the fact the One Office Crime may not be running on the computer at that time.

Case History

A full case history of all actions completed is held against a file. Any user, can, without the need to locate paper file records, access the status of each matter at any time. This ensures that any important court dates, or case information is not missed or overlooked. The systems Tasks (To Do) List ensures that users are reminded of forth coming actions required on matters, or whether time limits exist.

Automated Case Progression

If a letter or email is sent in the system that needs a reply within a certain period of time then the user can specify that the letter or email is to be ‘chased'. This means that if no reply is received the system will automatically send chasing emails to the relevant party when the time period expires. The automated emails include attachments that copy the recipient with document that they have not responded to.

Accounts Integration

The system integrates seamlessly with our Cashier Accounting system to give you a complete practice management system for the firm. Cashier Accounts can be added at any stage. The benefit of the integration is real in that one database is used for all clients, matters, and contacts so avoiding data duplication. Additionally when the CDS6 is produced it is passed straight to Cashier for billing, there is no keying in of billing data, it is passed automatically. Billing any size of CDS6 is completed in 4 mouse clicks. Similarly the system then go's on to receipt the CDS6 with a further 2 mouse clicks. This feature alone can save days of time each month depending on size of firm.

Included As Standard

One Office Crime operates according to the latest criminal publicly funded & franchising criteria. It is designed for the practitioner who wants to be free of the time consuming aspects of the criminal franchising procedure, yet needs the control provided by it.

It is a unique and powerful system which can literally save hours of valuable fee earning time and facilitates accurate and efficient billing.

For further information or to arrange a demonstration contact sales on 020 8804 1022 or alternatively, e-mail us.

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