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• Document Assembly
• Document Management
• Digital Dictation Integration
• Electronic Files, Post Room & Case History
• Accounts Integration
• Fee Earner Tasks
• Workload & Work Done
• Text Messaging

One Office integrates all the tools required to effectively optimise the number of cases a practitioner can work on, in one easy to use system.  All the functionalities including practice management, client database, legal accounting and case management tools are incorporated to give you a complete business solution.

All key information is easily accessible from the system, using any data held on the file through a comprehensive contacts database.

One Office has been designed to assemble documents, forms and letters to their conclusion using in-built intelligence.  This allows DPS to merge information relating to the case file into documents as required.  This necessitates accuracy and reduces the time spent on document production.

Once created, documents can be tracked and retrieved at any time to ensure all vital actions and procedures are carried out, whilst enabling all information can  be displayed in an instance for any matter.

The systems modular framework, presents you with the option to add on to your initial application at a later date, should your future circumstances need to facilitate additional applications.

Document Assembly

One Office is supplied with a precedent standard library to enable documents, forms and letters to be automatically assembled by DPS. The system uses an ‘intelligent' document production engine to select paragraphs and sentences to draft documents. This reduces the time spent on manually completing many time consuming aspects, to provide substantial time savings to your firm.

Document Management

One Office from DPS effectively keeps a full case file at your fingertips. The system enables the user to easily locate files using any data held on the file. This can be anything from the details' of the marriage, the petitioner, home address or the number of children the respondent has. Information only needs to be entered once for documents or forms to be completed. This eliminates the need to manually complete documents, saving time which in turn increases fee earning potential.

Digital Dictation Integration

Fee earners can use the One Office application with DPS Team Talk to produce one-off letters; these simply ‘head up' a document. They can then dictate straight into the system. Their dictation and the ‘head up' letter are sent to their secretary or an outsource worker for transcription. The person doing the transcription then types straight into the sent document, this helps to avoid the most common spelling errors in names and addresses. Once checked the document can then be printed. Throughout this process the document is always held as part of the file and is accessible by any user that has authority.

Electronic Files, Post Room & Case History

All documents done through DPS will automatically be costed, time recorded, tracked and document managed. Any task arising in the future because an action has been completed will be put into the appropriate fee earners task diary. Tasks associated with OUTLOOK™ will be added, again automatically. In this way the system keeps a full case history with a reminder as to the next step or steps required.

DPS has links to OUTLOOK™ that allow any incoming emails to be collected by the DPS Email Agent and be attached to files automatically. The ‘agent' scans for incoming emails and attaches any that are related to DPS files straight into that particular file. It will also simultaneously update the relevant case handlers in tray. This is all done in the background with no user intervention.

Fee Earner Tasks

One Office tracks everything that has been done on the file and also puts in the anticipated next steps according to the workflow. The fee earner can log on and view exactly what they need to do on any file on that day and any task that was carried over from the previous day. Fee earners can view the whole file history from a task, take actions such as emails, write letters, make phone calls, reschedule tasks to another day for another fee earner or complete tasks all from one screen.




Text Messaging

SMS messages are automatically sent from the workflow when key events are reached. The file history then contains the sent message and uniquely the confirmation that the message was received by the recipient.

Email Agent

Email Agent has been designed to work in conjunction with One Office to offer automatic filing of incoming emails. One of the key features of the DPS Case Management system is the ability to send emails from the case file, and file a copy of the email to the file. DPS Email Agent works by using a unique file

For further information or a demonstration, please Email us or telephone 020 8804 1022.

For more information on this product download our product brochure by click the link below

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