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Matter Management Software

The DPS matter management solution is essentially our Outlook Office software but adapted for legal work which does not conform to a pre-determined workflow or workflows. This system provides a quick and simple method for managing case files and also provides an excellent platform for development should the firm wish to create new precedent documents or libraries for niche areas of work.

Our solution enables fee earners to optimise the number of matters they can handle efficiently, whilst simultaneously reducing the time needed to process the matter to its full conclusion. 

Designed as a framework, which can be tailored to suit the diverse range of needs from the small high street firm up to the legal departments in large commercial organisations.

The unparalleled flexibility of the product ensures that it can be customised to suit individual or firms needs and not vice versa.

Document Assembly 
The DPS matter management software is supplied with a precedent standard library to enable documents, forms and letters to be automatically assembled by DPS. The system uses an ‘intelligent’ document production engine to select paragraphs and sentences to draft documents. This reduces the time spent on manually completing many time consuming aspects, to provide substantial time savings to your firm. 

Automatic Case Costing and Tracking

As a by-product, DPS will automatically cost the letter, record each action taken on the letter, such as the letter being sent out, as well as post reminders of future actions to be taken

Additional features include the full time recording facility incorporated within the system. You can choose one of two options in which your time can be recorded. Time can be entered by manual input on the screen, or on an integral ‘clock’ button which allows you to click on and off as necessary to avoid missed and inaccurate time recordings.   

A record of disbursements, telephone calls and correspondence is maintained. This information can be displayed in an instance for any matter and is available for billing purposes. 

Electronic Forms Completion 
A unique option for removing the need for pre-printed stationery. Our matter management software allows documents and forms to be printed automatically onto plain paper with all case details completed. 

Documents and forms prepared in this manner, avoid the costly errors connected with poor printer management and high storage space requirements. 

Accounts Integration 
Our matter management software integrates seamlessly with DPS Financial Director Accounting system to give you a complete legal office system for all users within your firm. 

DPS presents you with the option to add our legal accounting software at a later date, should your future circumstances need to facilitate an accounts system. The benefit of the integration is real time and bi-directional, so any updates made on one system are automatically accepted and updated on the other system. 

E-mail Integration 

DPS integrates with the Microsoft ® Outlook 2003 (and all versions later including Outlook 2010) e-mail system to allow instant communication with your clients and their case files. The integration enables you to save incoming e-mail messages directly onto case files by simply dragging and dropping the message(s) onto the relevant file(s) in one easy step. It also allows you to send e-mails through DPS, which in turn, are automatically saved on the file you are working on.

Links to Microsoft ® Word & Office 2000/2003/2010

All DPS modules integrate effortlessly with Microsoft ® Office to allow existing precedents to be incorporated easily.

In addition, the provision of a commonly used interface such as Microsoft ® Word increases user acceptance. In turn, the expenditure usually associated with the training of new software implementation is either completely eliminated or reduced.

If you would like further information on this product, or would like to arrange a NO-OBLIGATION demonstration, please contact us today.

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