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DPS Software have recently held their latest webinar on the benefits of going paper-lite. Going paper-lite can help law firms like yours to become more productive and save time and money.
More and more companies are going paperless and many law firms have fallen behind on this trend with paper still being one of the most vital resources within most practices.
Many legal institutions have made efforts to reduce the use of paper. Many courts are now using more digital technology and it is important that law firms follow suit.
Moving towards using more digital technology and being less reliant on paper offers a multitude of benefits.
Going Paper-lite can… Save Time
How would you rather search for a client’s documents? Looking through countless files, which may or may not have been organised correctly; or by typing in the document name and hitting search?
Going digital can save you vital hours searching for documents. By just searching on your computer you can do this in a fraction of the time.
Going Paper-lite can… Save Storage
Again, would you rather have boxes stacked to the ceiling, filing cabinets filled to bursting, or would you like all of your files stored electronically on your server? You pay a lot of money to keep your office running so why waste valuable space on storing paper-based files?
Going Paper-lite can… Save Money
Needless to say, you can save a huge amount on paper costs, but you can also have a much more robust disaster recovery and backup procedure by having files stored digitally rather than on paper. Should the worst then happen and your office fall victim to fire or flood, etc. then you can easily recover all of that data within minutes. If you had only paper-based files, then you would likely never be able to recover these documents. This could then potentially help you to save on your insurance costs.
How Effective Case Management Can Aid Your Transition to Paper-Lite
Any case management system will let you create client care letters, fill out forms, create bills etc and all of it will be stored electronically, however what about sending documents out? Are you still printing and posting? Why not look at a case management system that includes a client portal where you can upload documents for clients to review and sign online? This alone saves time and costs.
What about internal processes? Can your case management system raise an eChit? What do you do when creating a court bundle? Can it be done electronically in a matter of seconds, with a cover, indexed and paginated?
The days of filling cabinets bursting at the seems are almost gone, let’s move on the next evolution in law offices where outbound post is scarce and using the printer becomes a rare treat.
DPS Software has a range of software solutions to enable you to run your business completely from your desktop.
DPS Spitfire allows you to run your Practice and Case Management software completely within your web browser. The system automatically records all emails that you send against the appropriate client file.
MyLegalSpace is a portal that allows your client to follow the progress of their case and allows you to send and receive documents securely. You therefore negate the risk of documents getting lost in the post or your client claiming not to have received them. The client can then sign the documents electronically if need be, saving you time and money.
But that’s not all, DPS offer a vast range of legal technology products to help you save time and make your business more productive.
Call us today on 020 8804 1022 to find out more about going paper-lite.